olfgang

Stop juggling spreadsheets for your music festival.

Registration through wrap-up—scheduling, adjudication, payments, optional ticketing, messaging, and reporting—so you can focus on the music.

Wolfgang registration form for festival performers with adjudicator specialty, student details, and piece selection

Registration & Teacher Workflow

Avoid scattered forms and manual data entry. Educational events depend on accurate information and consistent processes. Wolfgang keeps everything organized from the start.

Wolfgang enables you to:

  • Offer public registration or teacher-specific links
  • Generate unique teacher links and QR codes
  • Support bulk CSV imports
  • Configure tiered and early-bird pricing
  • Automatically generate invoices
  • Message teachers and participants from the festival

Everything stays organized from submission to payment.

Scheduling

Avoid double-booking performers and accompanists. As events grow, scheduling complexity increases. Wolfgang helps you build clear schedules across rooms and days.

Wolfgang helps you:

  • Drag and drop performances across rooms
  • Reduce performer and accompanist conflicts
  • Manage multi-block performances
  • Share schedules publicly
  • Export professional PDFs

Build schedules that support a calm and well-run event.

Wolfgang schedule builder showing rooms and time blocks with drag-and-drop scheduling
Wolfgang festival details page with checklist, event configuration, and sidebar navigation

Adjudication & Rubrics

Deliver meaningful feedback that supports student growth. Create custom categories and flexible rubrics that reflect your event's standards. Structured evaluation aligned with educational goals.

  • Digital evaluations with signatures
  • Organized score tracking
  • Batch PDF exports
  • Clear result visibility

Keep feedback consistent and accessible.

Invoicing & Payments

Eliminate manual invoice creation and reconciliation. Straightforward payment management so you spend less time chasing payments.

Wolfgang provides:

  • Automatic invoice creation
  • Scholarship adjustments
  • Secure Stripe checkout
  • Clear payment status tracking
  • Receipt generation

No manual reconciliation required.

Wolfgang invoicing and payment tracking
Wolfgang schedule builder showing rooms and time blocks with drag-and-drop scheduling

Reports & Insights

Understand your event at a glance—without manual data entry. Export reports when needed and make data-driven decisions.

Quickly review:

  • Registrations by category
  • Revenue totals
  • Participation by school
  • Payment status

Export reports when needed — without manual data entry.

Team Management

Replace scattered communication with structured collaboration. Support your full event team with role-based access and shared dashboards.

Festival Pro includes role-based permissions and unlimited team members. Festival Ultra adds organizations, a multi-festival org dashboard, advanced automation, API and webhooks, and white-label with custom domain.

  • Role-based permissions
  • Unlimited team members
  • Centralized dashboards
  • Shared event access

Replace scattered communication with structured collaboration.

Wolfgang organizer dashboard with team management
Wolfgang AI Insights showing summarization, common strengths, goal suggestions, and repertoire recommendations

AI-supported insights for teachers

Teachers start free to register students and manage rosters across participating events. Paid tiers add exports, analytics, and optional AI-supported summaries of adjudicator feedback.

Upgrade anytime for:

  • Schedule and evaluation PDFs (Teacher Plus)
  • Feedback summaries and cross-event insights (Teacher Pro)
  • Department accounts and parent portal (Teacher Ultra)

Wolfgang supports both organizers and teachers in the same system.

Smart Scheduling
Intelligent scheduling that prevents conflicts, optimizes room usage, and ensures accompanists and performers are never double-booked.
  • Drag-and-drop schedule builder
  • Conflict detection and prevention
  • Accompanist scheduling
  • Room capacity management
  • Time block configuration
  • Visual calendar view
Room & Block Management
Organize your festival spaces with flexible room configurations, time blocks, and capacity management for smooth event flow.
  • Multiple venue support
  • Flexible room configurations
  • Time block management
  • Capacity planning
  • Room assignment automation
  • Venue map integration
Adjudication Support
Comprehensive category management and adjudicator assignment to ensure fair and organized competition judging.
  • Custom adjudication categories
  • Adjudicator assignment and scheduling
  • Rubric creation and management
  • Score tracking
  • Performance evaluation tools
  • Adjudicator dashboard
Payment & Invoicing
Streamlined payment processing with automatic invoice generation, scholarship support, and secure Stripe integration.
  • Automatic invoice generation
  • Stripe payment processing
  • Optional audience ticketing and promo codes
  • Scholarship management
  • Early bird pricing
  • Payment tracking
  • Receipt generation
Reports & Analytics
Comprehensive reporting tools to track registrations, revenue, participation, and generate custom reports for your needs.
  • Registration reports
  • Financial reports
  • Participation analytics
  • Custom report builder
  • Export to CSV/PDF
  • Dashboards and organization rollups (Festival Ultra)
Organization Management (Festival Ultra)
Festival Ultra includes organizations: create and manage multi-user groups, invite team members, and coordinate multiple festivals across your institution.
  • Multi-user organizations
  • Role-based permissions
  • Team member invitations
  • Organization-wide coordination
  • User management
  • Shared festival access
Security & Reliability
Built with security and reliability in mind, ensuring your festival data is safe and your event runs smoothly.
  • Secure data encryption
  • Regular automated backups
  • Stable, high-availability infrastructure
  • FERPA-aware design for student data
  • Email verification
  • Role-based access control

For Teachers

Teachers start free. Upgrade anytime for schedule and evaluation PDFs, feedback summaries, and cross-event insights.

Teacher
Free
  • Search and link with festivals in your region
  • Unique registration links and QR codes
  • Student management and invoices
  • Bulk CSV import
  • Auto-approve or manual approval
  • Pay invoices via Stripe
Teacher Plus
Everything in Teacher, plus—
  • Schedule PDFs — download when your students perform
  • Evaluation PDFs — adjudicator feedback and scores
  • Basic reporting
  • Priority support
Teacher Pro
Everything in Teacher Plus, plus—
  • AI-supported feedback summaries — identify strengths and instructional goals
  • Cross-festival analytics
  • Advanced exports
  • Receipt PDFs for parents
Teacher Ultra
Everything in Teacher Pro, plus—
  • School/department branding
  • Department colleague accounts
  • Admin & program evaluation reports
  • Parent portal & bulk messaging

Considering how your festival is structured?

Wolfgang supports educational festivals with integrated registration, scheduling, adjudication, and reporting designed to align operational clarity with educational purpose.